Policies and additional information

Food and Beverage

Due to Clear Creek County Health Department Regulations and liability issues, we do not allow outside catering. To see our catering selections and prices, please click here.

Positively no unauthorized liquor can be brought onto the grounds and no opened liquor containers are allowed to leave the grounds.   We allow ABSOLUTELY NO underage drinking.

Children

Children are always welcome at Shadows Ranch.   However, we cannot allow them to wander the grounds unsupervised by an adult.   If this chronically occurs during the event, the bar will close until the situation is corrected.

Bridal Party Changing Accommodations

To prepare for your very special day, we offer the use of our Bridal Party Changing Cottage and our Groom's Cottage.  Each cottage is carefully furnished.  We have added special touches throughout so that you can privately share those precious moments with your attendants before the ceremony begins.

Wedding Rehearsal

Normally the rehearsal is held on the morning of the wedding.

Decorations

As a romance center, Shadows Ranch has no rules on the use of staples, tape or other attachments to create decorations.   Be kind and leave the property as you found it.   If you use real candles, we only ask that you place a glass base underneath them to catch the drippings.

Arranging the chairs at the wedding gazebo is the responsibility of the wedding party.   The chairs will be there and our staff will wipe them down 15 minutes prior to the ceremony.  

Clean-up policy

The entire facility needs to be left as it was found.  Gathering of your centerpieces, taking the decorations off of the wedding gazebo and taking the gifts are your greatest concerns.  We do not ask our guests to concern themselves with floors, bathrooms, etc.  We recommend that you designate clean-up personnel other than from your wedding party.

Parking Restrictions

Per county law, all vehicles must be parked on the grounds rather than on the frontage County road.  If there are more than 100 guests, the wedding party must provide one parking attendant and this person must be present on the grounds to consult with the owner, Joe Sysel, 30 minutes prior to the arrival of your guests.  They must make their presence known to him.  If the parking attendants do not appear, a $30 parking attendant fee will be charged to the wedding party.  This service is also available as an option if you do not wish to provide your own parking attendants, but must be paid in advance.

Miscellaneous Rentals

Shadows Ranch has available for rent items such as tables, chairs, china, silverware, etc.  You may rent these items from other rental supply stores if you prefer.  Our prices are very competitive.   Renting from Shadows Ranch also saves you delivery charges and the possibility of delays.  A list of available items can be found here.

Damage or Security Deposit

Shadows Ranch believes in the integrity of your guests.   Therefore, we do not require a damage or security deposit.   However, please be aware that you are responsible for any damage caused by your guests to the premises.   Please make your other vendors aware (such as disc jockeys, carriage drivers, florists, baby sitters, etc.) that this applies to them as well.

Wedding Staff

It is important to us that your wedding and reception be a very happy, memorable and relaxed event for you and your guests.  Please let us know if there is anything we can do to make your day exactly perfect.  Shadows Ranch has a totally professional staff that will handle all of the set-up and clean-up for you.   This staff sets all the tables, organizes both the reception service for passed hor d'oeuvres or food table set-up and the dinner buffet, busses all dishes and glass ware during the reception and after dinner, maintains the beverage station, and does all of the clean-up for you after the event.   We recommend one staff member for every 30 guests for a buffet style dinner, and one staff member for every 10 guests for a sit-down full service dinner.   Each staff member will cost $15.00 per hour, usually for 7 hours.

We ask that the bride (or her representative) be available to advise with the set-up in the morning.  

Refund Policy

One half of the entire deposit is awarded if requested at least 90 days before the event.